Payroll Management for Small Businesses 

We handle your payroll, allowing you to focus on your business.

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Payroll Management — Accurate, Compliant, and Tied to Your Books


Make payroll “boringly reliable.” At Take Flight Business Solutions, we set up and coordinate payroll so your team is paid accurately, filings go out on time, and your financial statements agree with payroll registers. Led by Brian Dela Cruz, CPA (MA), we integrate payroll into your accounting cadence—reducing rework and eliminating last-minute stress.


What’s included

  • Payroll setup & onboarding — Proper company setup, tax accounts, pay schedules, direct deposit, and employee/contractor onboarding
  • Clean GL tie-outs — Monthly alignment of payroll registers to the general ledger so reports agree
  • Multi-state support — Registration guidance and schedules for withholdings/unemployment as needed
  • Quarterly & annual filings coordination — W-2/1099 processes kept on track with a written calendar
  • Reasonable-compensation planning for S-corps — Integrated with year-round tax planning


Common problems we fix

  • Mismatched payroll & GL → map earnings, taxes, and benefits to the right accounts
  • Late or missing filings → shared calendar with clear deadlines
  • Contractor confusion → 1099 processes set up correctly to avoid January chaos
  • Fragmented systems → payroll data flows into QuickBooks without duplicates


Local and nationwide

We coordinate payroll for owners across the U.S. and support nearby clients in Pensacola, Cantonment, Pace, Gulf Breeze, Milton, Navarre, Perdido, Fort Walton Beach, Niceville, and Gulf Shores/Orange Beach, AL. Prefer virtual? You get the same cadence via secure portals and quick screen-recorded walkthroughs.


Your first 60–90 days

  1. Scope & diagnostic — Review your provider, pay schedules, states, and mapping to QuickBooks
  2. Setup or re-map — Fix GL mapping, add states where needed, and document procedures
  3. Payroll cadence — Regular runs with monthly tie-outs and a short note highlighting variances and next actions
  4. Year-end readiness — W-2/1099 prep stays on a schedule, not a scramble


Why owners choose Take Flight for payroll

  • Accuracy that shows up in your books — tie-outs every month
  • Clear communication — a named contact, predictable agendas, swift responses
  • Compliance confidence — registrations and filings tracked on a shared calendar
  • Integrated tax planning — payroll decisions aligned to overall tax strategy


Your next step

Book a 30-minute fit call. We’ll confirm the best setup for your needs, fix mapping issues, and put payroll on a schedule you can trust—month after month.

Payroll Management Service

Managing payroll may not seem like a critical task until something goes wrong.  It can be time-consuming, but, more importantly, it requires a good knowledge of the tax laws and deposit rules.


Managing payroll might not appear critical until issues arise. While it can be time-consuming, it's essential to possess a sound understanding of tax laws and deposit regulations. For a smoother process, consider outsource payroll services or seeking payroll management assistance from a reliable payroll management company. This ensures compliance and alleviates the burden of payroll administration. Of course, we would love an opportunity to help you with your payroll at Take Flight Business Solutions LLC. We'll learn about you and your needs, and then, craft a proposal for how we can help. Contact us.

Comprehensive Payroll Solutions

Our payroll services make payroll easy for you because it's a done for you service. With our services, you will only need to provide your employee data, such as the hours that have been worked, employee address information and other related details. Once we receive the data, we'll handle the rest.

Payroll

Using a payroll service might not seem necessary for managing your payroll until there is a problem. Correcting issues with payroll can be time-consuming and also requires a thorough understanding of the tax laws and deposit rules.


Using a professional service can take the headaches out of doing your payroll. We'll also monitor all applicable federal, state and local laws that may affect your tax filings. We’ll stay on top of these updates, so that you will never have to worry about being left behind.

Payroll Services:

  • Direct Deposit for Your Employees
  • Federal Tax Liabilities
  • State and Local Tax Liabilities
  • Unemployment Tax Liabilities
  • Quarterly Tax Forms
  • Year-End Tax Forms
  • Customized Payroll Reports
  • Tax Deposit Services
  • W-2s and 1099s

Possible Benefits:

  • Health Insurance
  • Accidental Death and Dismemberment
  • Disability Insurance
  • Worker's Compensation Insurance
  • 401(k) Retirement
  • SEP Retirement
  • SIMPLE Retirement

Security and Compliance

When you work with us, you will also have the assurance of knowing that your data is secure. We adhere to the data security regulations as required by federal compliance agencies. These regulations ensure that your data is securely maintained and transmitted to the appropriate tax agencies.


Whether you are just starting your business or you would like to switch to a better system for payroll processing, we can provide the business services that you require. We can help simplify the payroll process to help you more effectively manage your small business. Let us assist you with your payroll needs so that you can focus on running your business.


If you'd like to receive more information about our payroll services in Pensacola, FL, please call us at (850) 303-2133 or contact us.

PAYROLL SERVICES FAQs

  • What’s included in payroll services?

    We handle gross pay calculations, direct deposits, tax withholdings, quarterly/annual filings (941, 940, W-2s, 1099s), and compliance support.

  • How much does payroll cost?

    Pricing starts at $125/month for 1–49 employees, plus $15/employee/month. Get a tailored quote.

  • Can you handle payroll tax filings only?

    Yes, we file quarterlies/annuals if you run payroll elsewhere, or manage full payroll for efficiency and bookkeeping integration.

  • How do you support multistate payroll?

    We register your business, calculate taxes, file returns, and manage unemployment insurance across states, ensuring compliance.

  • Can you help classify employees vs. contractors?

    Yes, we use IRS guidelines to classify correctly, avoiding penalties, and help transition misclassified workers if needed.

  • What if I’m behind on payroll taxes?

    We file past-due returns, calculate amounts owed, negotiate with the IRS, and set up systems to stay complian

  • What payroll software do you use?

    We work with QuickBooks Payroll, Gusto, ADP, or your existing system, ensuring integration with your accounting.

  • What if an employee’s paycheck is wrong?

    We investigate immediately, issue corrections if we erred, and adjust tax filings at no charge. Most errors stem from incorrect input, which we verify.